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I. Hours of Use
All meetings
shall be held during the following hours:
Monday – Friday:
5:00 p.m. to 10:00 p.m.
(available
for public use)
Saturday – Sunday:
8:00 a.m. to 10:00 p.m.
(available
for public
use)Monday – Friday: 8:00 a.m. to 5:00
p.m.
(Fire
Department and City Business only)
II.
Who Can Use the Meeting Rooms?
Fire Department activities, including programs
presented by Fire Department staff or other
organizations affiliated with the Fire
Department have priority. During
public use
hours, when meeting rooms are not
being used by the Fire Department, they are
available for use by Shoreline Citizens and
Organizations gathering to conduct non-profit,
civic, cultural or educational related
activities. Such use must take place in a
responsible manner, without undue cost or
interference to the Fire Department activities.
Use of the facilities for commercial or
fundraising events is strictly prohibited. The
facilities shall not be used for political
endeavors.
III.
Reservations
1.
The needs of the Shoreline Fire
Department and other Fire and EMS related
functions have priority for meeting rooms.
2.
Application for use of the Shoreline Fire
Department meeting rooms shall be made with the
Receptionist at least five (5) business days in
advance. Meeting rooms may not be scheduled
more than three (3) months in advance.
3.
There is a limit of one meeting per
applicant or organization per week, thereby
allowing for other community use. These limits
do not apply to the City of Shoreline.
4.
Approved reservations will be accepted on
a first-come, first-serve basis upon receipt of
completed application and payment. The
department shall be notified of cancellations at
least five (5) business days before the
scheduled meeting to receive a refund.
5.
Applications will be forwarded to the
Administrative Director (or designee) for final
approval. Application must include the name of
a responsible person who will be present for the
entire meeting.
6.
After payment has been received, the meeting
room will be entered as
CONFIRMED.
IV. Fees for Use
$20 Room Hourly Fee (Headquarters)
$10 Room
Hourly Fee (Sta. 64 & 65)
$100 Damage Deposit (Refundable)
$100 Lost Key Fee
(To
be taken from deposit if needed)
Note:
There is a minimum 1-hour charge.
The meeting room
is not considered reserved until these fees are
paid. Checks shall be made payable to Shoreline
Fire Department. No cash or credit cards will
be accepted.
A fee will be
charged for any damage to the facilities as a
result of the meeting or attendees of the
meeting. This fee will be deducted from the
damage deposit. A bill will be sent for
damage exceeding
the deposit amount. Damage deposits will
usually be returned within one week following
use.
V. Room Capacity
Headquarters Station (60)
Stations 64 and 65 (20)
VI. Conditions of Use
All meetings shall be held during the
established public use hours.
Alcoholic beverages, narcotics and the use of
tobacco products shall not be permitted in the
department facilities or on department property
at any time.The applicant shall be responsible for any
property loss or damage incurred during use of
the facility. Fire Department personnel will
conduct a walk through of the room before and
after each meeting. The amount of any damage or
additional cleaning costs necessary shall be
determined by the department and presented to
the group/individual using the facilities. This
determination shall be at the sole discretion of
the Fire Department. The applicant shall be responsible for returning
the meeting room to pre-use condition (e.g.
chairs stacked, tables replaced, etc.) Room
shall be vacated by the ending time indicated on
the room agreement.No decorations or application of materials to
walls or floors will be allowed without the
permission of the Administrative Director.
Applicants are required to remove at their
expense any material, equipment, furnishings or
rubbish left after the use of department
facilities. No group may consider the Shoreline Fire
Department its permanent meeting place or use
the department as its mailing address.The sponsoring group/organization will be
responsible for the provision of any specific
non-facility ADA required accommodations. A responsible adult over the age of 21 should be
present at all times.
If children are present, they must be supervised
at all times.The conduct of meeting will be respectable and
well governed. No excessive noise will be
allowed. Use of hazardous materials is prohibited.No animals/pets allowed in the meeting room
except for guide or service dogs.
VII. Refreshments
Light
refreshments (donuts, muffins, cookies, coffee)
may be served, provided proper care is given to
clean up after the meeting. Meals may not be
served without special permission.
VIII. Access to Meeting Rooms
After
the appropriate fees have been paid, a key can
be obtained at the Headquarters reception desk.
For meetings scheduled Monday – Friday, the key
can be picked up between the hours of 8:00 a.m.
– 4:30 p.m. the day of the meeting. For
meetings scheduled for Saturday and Sunday, the
key can be picked up between the hours of 8:00
a.m. – 4:30 p.m. the Friday before the day of
the meeting.
IX.
Security of Building
Upon completion of the meeting, the responsible
party shall ensure that all entry doors are
locked and closed.
X.
Return of Keys
Prior to leaving,
the key shall be deposited in the key drop box
located in each meeting room.
XI.
Exceptions
The Administrative
Director or designee must approve any exceptions
to the meeting room hours and guidelines in
advance. The Department reserves the right to
deny or cancel the use of the facility when it
is deemed that persons or property might be
endangered and/or when the activity in anyway
might be prejudicial to or not in the best
interest of the Department and Citizens of
Shoreline.
X. Waiver
The Shoreline Fire Department reserves the right
to suspend usage by any group that does not
abide by the stated Guidelines.
The Shoreline Fire Department shall not be held
responsible for any injury to persons or loss or
damage to personal property in the use of its
facilities.
In the event of a disaster or other Department
emergency, use of the meeting room shall be
cancelled without advance notice.
*
Applicant agrees not to discriminate against any
person and will provide equal participation
opportunities
for all persons, regardless of sex, race, creed,
color, disability, religion, ethnic origin,
sexual orientation, or age.
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